How to invite visitors to your premises-the digital way?
- Nitika Kashyap
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1UPVMS brings you one of the most significant features to invite important guests and VIPs to your premises, digitally. Now send invitations with time, date, venue and other instructions directly to visitors’ device via email or message.
How 1UPVMS can help?
Here are the steps by which you can invite your visitors using 1UP Visitor Management System:
Step 1: Invitation Feature
From the Home Page of our powerful dashboard, click on the ‘Invitation’ button from the left-hand side panel.
Step 2: Create an Invite
Create an invitation by clicking on the ‘Add’ button. Now give your invitation a desired name, assign start and end time to the invitation and select visitors or hosts from the dropdown. You can even bulk invite number of visitors by uploading a CSV file.
Step 3: Add Comments
From the dashboard only, you can convey any instruction, comment or message to the visitor by writing it in the ‘comment for visitor’ section. Similarly, you can also convey the message to the helpdesk or reception of your premises about the created invite.
Step 4: Visit Reminders and Custom Forms
Enable ‘Visitor Reminder’ for reminding the visitor about the created invitation. Visitor can be reminded 15, 30, 45 or even 60 minutes before the actual time of invitation.
You can also enable check-in and check-out forms to ask visitor about any extra information, feedback or details you may require prior to their visit.
Step 5: Save and you’re done!
Click on ‘save changes’ to generate the invite.
By default, the visitor will get notified 24 hours before the start time of the invitation.
Visitor at your Premises
Now, your invited visitor can visit your premises in a secure and contactless manner. They just have to show their face and visit QR code to the device kept at your organization’s entrance.
Create a seamless visit experience always with 1UPVMS!