Clients and business guests
Create a professional arrival experience for meetings and business visits.
Corporate offices
Visitor Management System for Corporate Offices
Make every office visit simple, secure, and professional with one digital process for invitations, check-in, host notifications, approvals, and visitor records.
Visitor management, modernised
A smarter way to manage office visitors
Reception is often the first point of contact for clients, candidates, vendors, and contractors. As visitor numbers grow, handwritten registers and repeated phone calls become difficult to manage.
1UPVMS digitises the complete visitor journey and gives reception, administration, and security teams a clearer view of who is entering the workplace and why.
Visitor types
Manage every kind of office visitor
Job candidates
Pre-register interview visitors and avoid paper lists at reception.
Vendors and contractors
Maintain organised records for maintenance teams and external personnel.
Events and meetings
Register groups in advance for conferences, training, and company events.
Key capabilities
One platform for the complete visitor process
Visitor pre-registration
Employees can invite clients, candidates, vendors, and other guests before arrival.
Quick digital check-in
Reduce manual register work and help reception teams process arrivals efficiently.
Instant host notifications
Notify the relevant employee through configured channels when a visitor arrives.
Gate passes and badges
Help security teams identify approved visitors and manage workplace entry.
Custom visitor forms
Collect the information required for each visitor type, meeting, department, or location.
Multi-location management
Manage visitor activity across several offices through one central system.
The visitor journey
From expected arrival to a complete record
- 01
Invite
- 02
Pre-register
- 03
Check in
- 04
Notify host
- 05
Approve
- 06
Enter
- 07
Check out
Why go digital
Better visibility with less manual work
Better security
Know who is entering the workplace and retain digital visitor records.
Faster check-in
Reduce waiting time with an organised digital arrival process.
Less manual work
Replace paper registers and repetitive reception tasks with digital workflows.
Consistent processes
Standardise visitor management across departments and office locations.
Common questions
Frequently asked questions
What is an office visitor management system?+
An office visitor management system is software for digitally managing people entering a workplace, including invitations, registration, check-in, approvals, host notifications, entry records, and check-out.
Can 1UPVMS manage visitors in multiple offices?+
Yes. 1UPVMS provides multi-location visitor management so organisations can manage several office locations through one central platform.
Can employees pre-register visitors?+
Yes. Employees can invite and pre-register visitors before a scheduled visit, helping make arrival and check-in more orderly.
Can visitor forms be customised?+
Yes. Organisations can configure forms to collect information relevant to their visitor types and workplace requirements.
Give your workplace a better way to manage visitors
Bring client meetings, interviews, vendor visits, and contractor entry into one organised process.
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