Clients and Business Guests
Give a professional first impression and make client visits easier to manage.
Corporate offices
Make Every Office Visit Simple, Secure and Professional
1UPVMS is an office visitor management system that makes admitting visitors faster, more organised, and more secure, from pre-registration and digital check-in to host notifications and visitor records.
Visitor management, modernised
A Smarter Way to Manage Office Visitors
The reception area is usually the first place that visitors, clients, candidates, vendors, and contractors come into contact with. Although a handwritten register and phone calls may be sufficient for a small office, this approach becomes difficult to manage as visitor numbers rise.
1UPVMS takes the entire visitor journey into digital form. Arranging for visitors no longer needs to involve keeping registers, searching past records, or repeatedly calling employees to check whether they have guests.
Whether you have one corporate office or several locations, 1UPVMS gives security and administration teams better visibility into who is entering your premises and the reason for their entry.
Visitor types
Who Can Use 1UPVMS in a Corporate Office?
Job Candidates
Manage interview visitors without paper registers or manual visitor lists.
Vendors and Service Providers
Keep organised records for vendors, maintenance teams, and other external personnel.
Contractors
Collect the required information and manage contractor visits through a defined entry procedure.
Delivery Personnel
Record delivery and service visits through a structured entry process.
Event and Meeting Visitors
Book multiple guests in advance for meetings, conferences, training sessions, and corporate events.
Key capabilities
One platform for the complete visitor process
Pre-Register Visitors
Employees can invite clients, candidates, vendors, or other guests before arrival and share the information needed for an easier check-in.
Quick Visitor Check-In
Use digital check-in options to reduce manual registers and help reception teams handle arrivals efficiently.
Instant Host Notifications
Inform the concerned employee through configured notification channels when a visitor arrives.
Digital Visitor Records
Record visitor interactions digitally so authorised teams can access visitor information and entry records when needed.
Visitor Gate Pass and Badge Management
Use digital approvals, gate passes, and badges to help security identify approved visitors and manage entry.
Custom Visitor Forms
Collect only the information your organisation needs for different visitor types, meetings, departments, or locations.
Manage Contractors and Vendors
Manage vendors, service providers, maintenance teams, and contractors through a structured visitor process.
Multi-Location Visitor Management
Manage visitor information centrally across several offices for better administration and security visibility.
The visitor journey
From expected arrival to a complete record
- 01
Invite
- 02
Pre-register
- 03
Check in
- 04
Notify host
- 05
Approve
- 06
Enter
- 07
Check out
Why go digital
Better visibility with less manual work
Better Security
Know who is entering your workplace and keep digital records of visitor activity.
Faster Check-In
Reduce waiting time at reception with a well-organised digital check-in procedure.
Better Visitor Experience
Offer clients, candidates, and business guests a more professional arrival experience.
Less Manual Work
Replace paper visitor registers and repetitive manual procedures with digital workflows.
Better Visibility
Give administration and security teams access to visitor information and reports through one central system.
Consistent Processes
Standardise visitor management across departments, front desks, and office locations.
Common questions
Frequently asked questions
What is an office visitor management system?+
An office visitor management system is software for digitally managing people entering a workplace, including invitations, registration, check-in, approvals, host notifications, entry records, and check-out.
Why should a company use visitor management software?+
Visitor management software replaces manual visitor registers with a more organised digital process. It can improve visitor security, reduce administrative work, and provide better visibility of visitor activity.
Can 1UPVMS manage visitors in multiple offices?+
Yes. 1UPVMS provides multi-location visitor management so organisations can manage several office locations through one central platform.
Can employees pre-register visitors?+
Yes. Employees can invite and pre-register visitors before a scheduled visit, helping make arrival and check-in more orderly.
Can the system be used by contractors and vendors?+
Yes. 1UPVMS can manage contractors, vendors, service providers, clients, and business guests through suitable visitor processes.
Can visitor forms be customised?+
Yes. Organisations can configure forms to collect information relevant to their visitor types and workplace requirements.
Can 1UPVMS be integrated with other systems?+
Yes. 1UPVMS provides integrations with workplace systems according to the requirements of the organisation.
Give Your Workplace a Better Way to Manage Visitors
Whether a client is coming for a meeting or a contractor is visiting for maintenance, 1UPVMS creates a seamless experience while your organisation keeps control over workplace access.
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