Member guests
Let members pre-register clients and guests before they reach reception.
Coworking spaces
Visitor Management System for Coworking Spaces
Give every member, guest, interview candidate, vendor, and event attendee a smooth arrival while your team keeps control across locations.
Visitor management, modernised
A flexible front desk for shared workplaces
Coworking teams welcome visitors for many different member companies, meeting rooms, events, interviews, and service visits. A shared paper register cannot provide a consistent or private process at scale.
1UPVMS gives operators one digital workflow for visitor invitations, check-in, host notifications, passes, records, and multi-location visibility while allowing different visitor requirements to be configured.
Visitor types
Built for a busy shared workspace
Meeting visitors
Connect each arrival with the right host, company, or meeting.
Event attendees
Prepare guest lists and process groups through a consistent check-in flow.
Vendors and service teams
Keep organised records for deliveries, repairs, and maintenance visits.
Key capabilities
One platform for the complete visitor process
Member-led pre-registration
Allow authorised hosts to invite visitors and share arrival details in advance.
Fast digital check-in
Keep reception moving during busy meeting and event periods.
Host notifications
Inform the relevant member or team as soon as their visitor arrives.
Custom forms and passes
Configure information and visitor passes for guests, events, vendors, and contractors.
Visitor records and reports
Keep searchable entry and exit records for authorised workspace teams.
Multi-location visibility
Manage visitor activity across several coworking centres from one platform.
The visitor journey
From expected arrival to a complete record
- 01
Invite
- 02
Pre-register
- 03
Check in
- 04
Identify host
- 05
Notify
- 06
Issue pass
- 07
Check out
Why go digital
Better visibility with less manual work
Professional arrivals
Offer a consistent welcome across every member company and location.
Faster reception flow
Reduce manual entry and repeated calls to members and hosts.
Clear visitor records
Give authorised teams visibility without exposing an open paper register.
Scalable operations
Use one visitor process as your workspace network grows.
Common questions
Frequently asked questions
What is a coworking visitor management system?+
It is software that helps shared workspaces manage guests for different members and companies through digital invitations, check-in, notifications, passes, and visitor records.
Can coworking members pre-register their own guests?+
Yes. Authorised hosts can invite and pre-register expected visitors before they arrive.
Can it support events and group visits?+
Yes. Visitor workflows can be configured for meetings, events, training sessions, and other group arrivals.
Can one team manage multiple coworking locations?+
Yes. 1UPVMS supports central visibility across multiple workplace locations.
Create a better welcome at every workspace
Make guest arrivals easier for members, reception teams, and visitors across your coworking locations.
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